Managing Multiple Subscriptions: An Easy Guide

8 min read
Erica Chiang
September 28, 2023

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In our current modern world, where everything from movies to workout routines comes with a monthly fee, it's essential to have an effective strategy to manage your subscriptions. Gone are the days when subscriptions were limited to newspapers and magazines. Now, they span a vast array of industries and niches, transforming how we consume services and entertainment.

Why Subscription Management Matters

With the proliferation of streaming platforms, software licenses, and even fitness memberships, our lives are interspersed with regular fees and renewals. There's a pressing need to keep a check on these myriad subscriptions, not just for financial health but also to avoid digital overload. Think about it: How much are you potentially wasting by neglecting to manage all subscriptions?
Having a strategy is crucial, especially when considering how to manage all subscriptions effectively. The foundation lies in three primary aspects: Tracking, Organizing, and Optimizing.


In the modern age, where subscription services have become a significant part of daily life, it's easy to lose track of what you've signed up for. Everything from streaming platforms and online magazines to monthly snack boxes and cloud storage services is readily available at the click of a button. And while these services offer convenience, they also pose the challenge of management.
Many people find themselves subscribed to more services than they actually use, often forgetting about them until the monthly fee shows up on their bank statements. Without a system in place to actively monitor these subscribed services, it becomes increasingly difficult to manage finances and can even lead to wasteful spending.

Use Digital Calendars

A digital calendar, such as Google Calendar or Outlook, can be a simple yet powerful tool in effectively managing your subscribed services. Instead of relying on memory or scribbled notes, inputting the expiration dates and setting reminders on a digital calendar ensures you won't be caught off guard by an unexpected renewal charge.
Most digital calendars have a notification system that can alert you days or even weeks before a subscription is due to renew. This gives you ample time to evaluate whether you want to continue with the service or cancel it. Plus, these digital tools are often accessible from multiple devices, ensuring that you're alerted regardless of whether you're at your desktop, on your tablet, or using your smartphone.

Set Monthly Review Dates

Automated systems and apps can go a long way in helping you manage your subscriptions, but the human element of judgment is irreplaceable. By dedicating time each month to review your subscriptions, you can assess the real value each service is adding to your life. A monthly subscription manager tool can help streamline this process, but the ultimate decision should be yours.
Are you getting the value you expected from a service, or has it become redundant? Regular, intentional review periods allow you to make these assessments and adjust your subscription portfolio accordingly, preventing wasteful spending and ensuring you only pay for services you genuinely find useful.

Employ Basic Spreadsheet Tools

For those who prefer a more hands-on approach, spreadsheet tools like Microsoft Excel or Google Sheets provide an excellent platform for tracking subscribed services. You can create columns for the service name, monthly or annual cost, renewal date, and any other information that's important to you.
The advantage of using a spreadsheet is that it provides an immediate, comprehensive snapshot of your financial obligations with respect to subscriptions. Unlike browsing through multiple apps or websites, a single glance at a well-maintained spreadsheet can show you all active services, their costs, and their renewal dates. This simplifies the complex process of managing multiple subscriptions, helping you become more financially responsible and aware.


Once you've got a grip on what's active, the next step is arranging these subscriptions in an understandable manner:

Categorize by Purpose

The process of organizing your subscriptions starts by understanding their function or purpose in your life. Grouping your subscribed services by their primary utility can offer an illuminating perspective on how you allocate your digital resources. For example, you might have multiple subscriptions for streaming services like Netflix, Hulu, and Disney+. These can be categorized under 'Entertainment'. Similarly, subscriptions for software tools like Microsoft 365 and Adobe Creative Cloud may fall under a category like 'Work Tools'.
Categorizing subscriptions in this way, you not only achieve a clearer view of the digital services landscape in your life, but you can also identify redundancies. If you discover that you have more than one service serving the same function, it may be an opportunity to evaluate their features side by side and decide if consolidation is a viable option. The ultimate goal is to streamline your subscribed services, ensuring you're not wasting money on overlapping services.

Prioritize by Usage

Once your subscriptions are grouped by purpose, the next step is to prioritize them based on how frequently you use them. Not all subscribed services carry the same weight in terms of daily utility. Categorize them into tiers: those that are integral to your daily life, those that you use occasionally for specific needs, and those that you've almost forgotten about and are essentially gathering digital dust.
For example, if you have a daily news subscription that you read religiously every morning, it should be high on the list. On the other hand, that fancy cooking app you downloaded during a burst of culinary enthusiasm but never really used should be scrutinized more closely. Knowing your usage patterns can help you make data-driven decisions when it comes to renewals, upgrades, or cancellations.

Use Color-Coding Systems

Visual aids can add another layer of clarity to your subscription management efforts. A simple yet effective method is to employ a color-coding system. Assign different colors to indicate varying levels of importance or frequency of usage. For instance, a green label could signify a subscription that is essential and used daily, a yellow could indicate a service that you use occasionally, and a red could denote a service that is ripe for cancellation.
When you glance at your subscription list, these colors immediately convey the status of each service, aiding in quick decision-making. This approach can be particularly useful during renewal periods. A color-coded overview allows you to instantly recognize which subscribed services should be renewed without a second thought, which might require some reconsideration, and which should likely be canceled to free up funds and declutter your digital life.


Having your subscriptions laid out and organized brings us to the final step, which ensures you're not just spending but spending wisely:

Regularly Assess Value

The final step in smartly managing your subscriptions is continually questioning the value they bring to your life. Subscription finder apps can be a useful tool in this process, aiding you in understanding how to find subscriptions that align with your needs and wants. At regular intervals, assess whether each service is meeting its intended purpose or if you're utilizing it enough to justify the ongoing expense.
If a subscription is not contributing value or is underutilized, it may be time to part ways. Use apps to find subscribed services that better match your current requirements, helping you not just manage monthly subscriptions but also make well-informed decisions about keeping or cutting them.

Be Alert to Overlaps

It's not uncommon to realize you've signed up for multiple services that offer the same or similar benefits. Here, an online subscription manager or subscription finder can be invaluable in identifying these overlaps. However, even without these tools, maintaining a keen eye and conducting monthly reviews can serve the same purpose effectively.
Frequently examining your categorized and prioritized subscriptions, you can easily spot redundant services. A subscription finder app can expedite this process, ensuring that you're not only aware of all your commitments but also helping you streamline them for greater efficiency and cost savings.

Set Budget Limits

The convenience of digital payments has its drawbacks. One of which is that it becomes alarmingly easy to lose track of your monthly expenditures on subscriptions. To mitigate this, allocate a specific budget for different categories of subscribed services. For instance, you might set aside $50 a month for entertainment and $30 for work-related tools. Use apps to find subscriptions and track their costs against these allocated budgets.
This approach ensures you're not unwittingly overspending, allowing you to manage monthly subscriptions more responsibly. Consciously setting financial boundaries, you gain better control over your digital commitments, ensuring that they serve you well without breaking the bank.
Navigating the maze of subscribed services can be a daunting task. However, the digital age also brings with it a slew of tools designed to help. For those who might be asking if there's an app that helps manage subscriptions, the answer is a resounding yes. Such tools, generic in nature and not tied to any brand, can be valuable allies.

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